Anaesthesiology: Article Processing Charges

Article Processing Charges

An increasing number of open access journals are supported through Article Processing Charges (APC's) also known as publication fees. The Department of Library Services (DLS) offers and administers Open Access (OA) funds to subsidize Article Processing Charges (APC'). The fund will only pay for articles published in accredited and peer-reviewed Open Access Journals. 

The UP Open Access Policy gives clear guidance on purpose and procedures for all staff and students. Authors who wish to apply should first review the:  

• The UP Policy on Open Access Publishing Processing Charges (APC's)
• The UP Guidelines for Application to the University of Pretoria Open Access Fund for APCs. 

This enables UP authors to take the advantage of a range of benefits when publishing in Open Access Journals. 

To benefit from Article Processing Charges fund

• Please note that this is done on refund bases, and the Library contributes a refundable portion of 50% or 60%, check the guidelines and the policy 
• Check if the journal is Open Access and listed in the Accredited Journal List.
• Please note that Hybrid journals are not supported from APC funds. Hybrid journals are supported through Read and Publish (R&P) agreements. In the R&P agreement, authors can publish articles in Open Access Journal for free. 
• Check the journal Impact factor and quartile in the Journal Citation Report 
• Authors may apply from APC funds by completing the APC form and the faculty representative (Dean or Deputy) should sign the APC form

Proceed to the steps in applying and claiming from APC funds

Steps to follow when applying and claiming from APC funds

1. Author sends the manuscript to the publisher
2. Publisher accepts the manuscript
3. Publisher sends the invoice to the author to pay APCs
4. Author pays full amount to the publisher from their funds from the department/faculty cost centre
5. Author receives proof of payment from the publisher
6. Then the article gets published and become available online
7. Author requests a detailed transactional cost centre report from the faculty admin person or from the Department of Finance at UP
8. Author sends (by email) the following:
   • The detailed transactional cost centre report - make sure the amount paid to the publisher is reflected in this cost centre report. 
   • The published version of the article 
   • Proof of payment 
   • Invoice 
   • Complete the APC application form. The applicant and the Dean should sign the form
   • Check details in the APC application form and make sure  details of the article match with the published version of the article
   • Make sure the amount paid to the publisher is the exact amount in the APC application form
   • Attach and send the above to openscholarship@up.ac.za

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