Skip to Main Content

Access and Lending: Membership & Registration (incl. forms)

Membership & Registration (incl. forms)

To be able to fully benefit from all the services, facilities and resources offered by the library, you need to be a registered user. To access our electronic resources you will be prompted for your student/staff number and a password.

External users do not have e-access off campus, therefore no portal access will be given and no password is required. Please acquaint yourself with all the information regarding accessing the campus before you make arrangements to visit us. 

Important: Access to library services are valid until completion of studies.
Contact your Department or Faculty if your Library access is not activated.

Membership Categories


UP First year students
Other UP undergraduate students
Postgraduate Students & Post doc Fellows
After registration at the university has been finalized, you will automatically be registered at the Library after 24 hours.
Inquiries: Contact your home library
New UP staff and UP Researchers When the appointment at UP is finalized, the library membership will be activated within 24 hours.
Inquiries: Contact your home library

UP staff and Retired personnel

Library membership will be renewed annually for staff and on request for retired staff.
UP Alumni As a registered member of the Tuks Alma Mater Fund library access is one of the benefits. 
For further information or to register as a member of the Tuks Alma Mater Fund, please contact the Tuks Alumni office at (012) 420-3086.
For more on Library services for Alumni click HERE

Other External Users


Please see information below:

Note that all users and visitors without access cards need to contact the library (at least the day before) to organise a campus access pin number. Once a person is registered and a card obtained the card will grant access. 

See the respective borrowing privileges where applicable. 


Day visitors Before the planned visit send an email to for details. An once off access pin will be created after payment of R100 is made.
Clients from other SA Higher Education Institutions under the CHELSA agreement Masters, PhD students and lecturers under the CHELSA agreement can register with the library. A Letter of Introduction from their home institution library and a copy of their ID / Passport should be emailed to, prior to the first visit.
See borrowing privileges.
Contact the UP library (012 4203160) to make arrangements for your first visit and to obtain your access card.
ARC / Embassy staff members

ARC / Embassy staff members, please e-mail the Letter of Introduction and a copy of ID / passport to
An annual R50 Library registration fee is payable.
Contact the UP library (012 4203160) to make arrangements for your first visit and to obtain your access card

E@UP Access according to a class list sent and pre-arrangement of cards and payments.
Users for 6 or 12 months R1 700 for 6 months (VAT included) or R3 400 for 12 months (VAT included) 
To be paid at the Student Service Centre. or via EFT.  See banking details below.
Registration form for membership should be completed and mailed to with a copy of ID / passport.

To apply for above External membership, complete the following steps:

STEP 1: Ensure where applicable, that the letter of recommendation from your institution was mailed to
STEP 2: Complete the relevant registration form below, and return it with a copy of ID / passport to
STEP 3: Make the necessary membership fee payment (if applicable) and send the proof to
STEP 4: A waiting period of approximately 48 hours will apply.
STEP 5: Visit the Library for a referral letter to the SSC to obtain your access card at an additional cost of R120.

Make sure that you acquaint yourself with the borrowing and other privileges and policies. 
Please note: No corporate membership is available. Please see the categories of External Users which refers to individual users only.

Banking Details:
Bank: ABSA
Account holder: Univ of Pretoria (Public entity)
Cheque account: 214 000 0038
Branch code: 632 005
Reference code for External users / day visitors: A06614 / 32600.

Send proof of payment to:
E-mail to /

Registration Forms


Clients from other SA Higher Education Institutions (Chelsa) MSWord | PDF
Other External Users: ARC / Embassy / E@UP / day visitors MSWord | PDF
Paid users 6 months/12 months MSWord | PDF
All completed forms must be handed in with a copy of your ID / passport and proof of payment.
It may be e-mailed to with a copy of ID / passport attached and the proof of payment.

Home Library Contacts


Merensky 2 Library Access and Lending +27 (0)12 420 5240
Education Library Joycie Maaga +27 (0)12 420 5536
Music Library Circulation desk +27 (0)12 420 2317
Health Sciences Library Cindy-Lee Daniels +27 (0)12 356 3195
Oliver R. Tambo Law Library Aaron Mogale +27 (0)12 420 2268
Jotello F Soga Library (VET) Maria Mtsweni +27 (0)12 529 8009
Mamelodi Library Rachel Phahla +27 (0)12 842 3572
Basic Medical Sciences & Dentistry Library Mamphuthi Mohulatsi +27 (0)12 319 2903

Copyright © Department of Library Services 2021. All rights reserved.

Settings will not persist if Preference Cookies are not toggled on.
FAQ's Email Us WhatsApp Rate Us Chat to Us